Senior Project Manager, Events

Location: Remote

Languages: Fluent in English and Russian

About The Role

We are looking for a Senior Project Manager, Events with deep AI operator expertise to join our Operations team and support internal company events, employee experience initiatives, travel-related operations, and internal communications.
This is a senior individual contributor role. The person will not directly manage the team, but will act as an end-to-end project owner across People Experience initiatives, ensuring that projects move fast, stakeholders are aligned, timelines are clear, and execution is strong.
This role is ideal for someone with strong project management experience, an operational mindset, and the ability to work in a fast-paced, remote tech company.
The role requires working hours aligned with the US timezone. Working schedule is 2:00 PM–11:00 PM CET.

About the Team

The People Experience team is responsible for internal events, travel, swag, employee engagement initiatives, and internal company experience.
The team currently includes:

• Senior Travel & Events Manager — owns travel operations, logistics, policies, vendor communication, and stakeholder support.

• Senior People Operations Specialist — owns swag, internal team events, employee engagement activities, competitions, and related initiatives.

We are looking for a senior project manager who can connect these areas together and own event projects end-to-end.

Responsibilities

Internal Events & Project Ownership

• Own internal company events as end-to-end projects, from planning to execution.

• Build and maintain project plans, timelines, milestones, owners, and dependencies.

• Coordinate with stakeholders across People, Marketing, Leadership, Operations, and other teams.

• Ensure every event has clear goals, scope, budget, timeline, owners, and success criteria.

• Track risks, blockers, and open questions, and proactively drive them to resolution.

• Keep all stakeholders informed about project status, next steps, and changes.

Company Events & People Experience Initiatives

• Support planning and execution of internal company events, team meetups, employee engagement initiatives, and company-wide activities.

• Partner with the team on swag, entertainment, internal content, competitions, and employee experience projects.

• Own annual Company Offsite.

• Help maintain a clear annual event calendar and ensure the team has visibility into upcoming priorities.

Travel & Time Zone Coverage

• Provide support for travel-related requests during US working hours.

• Cover urgent travel approvals and stakeholder questions outside European working hours.

• Ensure travel-related requests connected to events are handled quickly and clearly.

Swag, Internal PR & Communications

• Coordinate with internal stakeholders on swag-related needs for events and employee initiatives.

• Support internal communications around events, employee experience projects, and company initiatives.

• Ensure communication is clear, timely, and aligned with the project plan.

AI Agents & Process Automation

• Work with AI tools and AI agents to improve project management, documentation, tracking, and operational workflows.

• Manage AI-assisted workflows while ensuring human oversight, quality, and accountability.

• Help the team work faster by improving processes, templates, and systems.

Requirements

•  5+ years of experience in project management, operations, events, people experience, or a similar role

• Strong experience owning complex cross-functional projects end-to-end

•  Experience working in fast-paced tech companies or remote/distributed teams

•  Ability to work with ambiguity, changing priorities, and tight timelines

•  Excellent stakeholder management and communication skills

•  Strong attention to detail and high ownership

•  Fluent English and Russian skills are required for collaboration with internal stakeholders

•  Ability to work US-aligned hours, 2:00 PM–11:00 PM CET

Nice to Have

• Experience with swag, internal communications, or internal PR.

• Experience working with tools such as Notion, Asana, Jira, Slack, Google Workspace, and AI productivity tools.

What Success Looks Like

• Internal events are clearly planned, well-coordinated, and delivered on time.

• Stakeholders always understand project status, owners, risks, and next steps.

• People Experience projects move faster and with stronger ownership.

• AI tools and agents are used to reduce manual work and improve team efficiency.

• The role creates more structure, visibility, and execution speed across the People Experience function.

Why work with us

• A strong, collaborative product team that owns what it builds.

• Clear product vision and access to real customer feedback from global nonprofit leaders.

• Flat structure: no politics, just great work with great people.

• Transparent company culture-we share how we’re growing, where revenue comes from, and what’s next.

• Long-term focus: we offer equity options and value sustained, meaningful contribution.

Benefits

Our compensation package includes comprehensive benefits and perks, meaningful equity, and a competitive salary:

• Private medical insurance for the employee and their family

• 22 paid vacation days per year

• Up to 14 paid public holidays per year

• 5 company-paid sick leave days

• English learning courses.

• Relevant professional education.

• Gym or swimming pool.

• Home Office Setup Assistance: the company offers assistance with purchasing furniture (office chair, office desk, monitor) and other items to create a comfortable workspace.

• Co-working.

• Remote working.

• €50 monthly allowance to cover internet and mobile phone expenses.